NYSOWSA Members: submit now for 2024 EIC, Photo Awards

Submission Deadline is Jan. 15, 2024
Digital Submissions Now Welcome (see below)

Click here for a PDF form of EIC, Keesler 24

Please note: Entry fees have been increased this year and are reflected below. If you have trouble with the links, please visit our JoinIt Membership page where you will find them listed. Here is the direct link: https://app.joinit.com/o/nysowa

NYSOWA Excellence in Craft Writing,
Janice M. Keesler Memorial Photo Award Guidelines & Rules

We are making entry to the awards program easier than ever. At least, we hope you will find that to be the case as we convert the entry process exclusively to a digital format. No more dealing with snail mail and the costs and time that entails. No more entry forms for each entry; instead, you’ll list your entries on one form. As for your entry fee, which has gone up to $25 (covers all EIC entries; a separate $25 fee covers all photo award entries), you can still send in a check or money order, or you can go to our NYSOWA.org website and pay by credit card.

So, if you’ve never entered your work in our awards program, this is the year to start. Hopefully, you’ll find it easy. So, review your work from 2023 (2022 and 2023 for the Book category) and begin to prepare entries for the writing and photo awards recognition program. Of course, photos could have been taken at any time, not just in 2023.

All you need for each entry is a file of the original article as a PDF or JPG and a file of that article that deletes or blocks out your byline, the name of the publication and any other identifying information, including photos with your image. The new entry form below requires a listing of all of your entries

Because the awards presentation will take place at our banquet scheduled for the spring, rather than the more traditional fall banquet date, entries must be received by the administrators of the writing and photo recognition programs by January 15, 2024

Deb Brosen is chair of the Janice M. Keesler Memorial photo awards. This year I am co-administering the Excellence in Craft writing awards program with our president, Chris Paparo, and he looks forward to processing your submissions.

—Glenn Sapir

Deadline for receipt of entries for both writing and photo award entries is Jan. 15, 2024.

EIC & Photo Contest Rules & Entry Form

EIC CATEGORIES

The categories for 2023 work are: Magazine Column, Magazine Feature, Newspaper Column, Newspaper Feature and Online Publication; and Book (published in 2022 and 2023). Those categories are defined as such:

Newspaper Column: A regularly appearing article, typically shorter than a feature, that has a reappearing name, slug, etc., such as “On the Trail,” “Fishing,” Hunting,” etc.

Newspaper Feature: A newspaper feature does not regularly appear with a slug or name, is typically longer than a column, usually includes graphics and may have a sidebar(s).

Magazine Column: A regularly appearing article, typically shorter than a feature, that has a reappearing name, slug, etc., such as “On the Trail,” “Fishing,” “Hunting,” etc.

Magazine Feature: A magazine feature does not regularly appear with a slug or name, is typically longer than a column, usually includes graphics and may have a sidebar(s).

Online Publication: Online publication may be a feature, column, blog post or other electronic communication that was paid for–and was first posted online before it might have otherwise been published.

Book: Books or E-books with outdoor-related topics/formats, including but not limited to contract/self-published, hard-cover/soft-cover, printed/E-book, photo/fiction/nonfiction/cookbook.

SUBMISSIONS

All entries should be sent to [email protected]. Chris Paparo will review your entry to be sure you’ve met all of the requirements and will acknowledge your entry. You may submit entries in different emails and on different dates without having to pay an additional entry fee.

Each submission should include:

–one file of the work as published

–one file of the same article, with the name and date of publication and any mentions of the author’s name, in the byline, photo credits, captions and body text, as well as any images of the author, blocked out or deleted

–a single, all-inclusive completed entry form for all EIC submissions.

–Proof of payment of $25
Make payment here: https://app.joinit.com/o/nysowa/g349rGbhYT2M4dERX

Book entries require an additional $10 fee for each title, in addition to the all-inclusive one-time $25 entry fee for all writing (not photo) entries. In addition, authors must submit three copies of their book, unmarked. These will not be returned to the author. Books should be sent to Chris Paparo, NYSOWA EIC, 153 South River Rd., Calverton, NY 11933.
Here is the link for the fee: https://app.joinit.com/o/nysowa/EYZDPzBSRiyrRresc

EIC entries should be sent to [email protected]. Checks or money orders sent for entry fees should be payable to NYSOWA and sent to Chris Paparo, NYSOWA EIC, 153 South River Rd., Calverton, NY 11933. All entries, including books, must be received by Chris by Jan. 15, to be eligible for entry in the EIC Awards Program. Pay your entry fees online at https://app.joinit.com/o/nysowa.

Important Information:

–Writers may submit a maximum of two entries in each category.

–The author must have been paid for the work entered.

–Work must have been published between Jan. 1, 2023, and Dec. 31, 2023 (Book entries must have been published in 2022 or 2023).

–All entries must be the author’s original work.

–Awards will not be given in any category that receives entries from less than three members.

–If entries are from fewer than three members in either the Magazine Column or Newspaper Column category, the entries for those two categories will be combined into a Column category.

–If entries are from fewer than three members in either the Magazine Feature or Newspaper Feature category, the entries for those two categories will be combined into a Feature category.

–Audio books are not eligible for the Book category.

–Failure to follow the guidelines and rules above can lead to disqualification of entries. This is left to the discretion of the EIC chairman.

–By entering your submission, you are allowing NYSOWA to reprint your entry for promotional purposes.

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Excellence in Craft Entry Form

NOTE: THIS FORM MUST ACCOMPANY YOUR SUBMISSION

Name________________________________________________________________________________

City, State, Zip ______________________________Phone Number______________________________

Email Address ________________________________________________________________________

EIC Category _________________________________________________________________________

Title or Headline of Entry (and URL for online publication entries)_______________________________________________________________________________
Publication Name and Date. For book entries, Publisher’s name and Year of Book Publication____________________________________________________________________________

EIC Category _________________________________________________________________________

All entries and payment must be received by Jan. 15, 2024. Send entries (except Book entries) to nysowaeic.com. Send Book entries to Chris Paparo, NYSOWA EIC, 153 South River Rd., Calverton, NY 11933.

DON’T FORGET:

A $25 fee must be paid at the time of submission. One $25 fee covers all EIC writing contest submissions—EXCEPT THAT BOOK ENTRIES REQUIRE AN ADDITIONAL $10 FEE PER ENTRY.

Janice M. Keesler Memorial Photo Awards Program Rules

Prints are no longer accepted as entries.

NOTE: YOU MUST LABEL DIGITAL PHOTO ENTRIES WITH YOUR NAME, CATEGORY AND, IF ENTERING TWO IN THE SAME CATEGORY, WITH “1” FOR THE FIRST AND “2” FOR THE SECOND. E.G., JOHNDOE HUNTINGFISHING1. ENTRIES NOT PROPERLY LABELED WILL BE RETURNED FOR PROPER LABELING BY THE PHOTO AWARDS ADMINISTRATOR!

1. Only members in good standing are eligible.

2. A maximum of two photos per category may be entered. Submissions must be received by Jan. 15, 2024. A one-time submission fee of $25 must be paid at time of submission. Late entries will be disqualified. No name, title or caption should be provided. Chairman will assign a number to each photo and keep a record of photographer and photo number separate from the photos.

3. Each photo can only be submitted to one category. Photos from previous contests may be resubmitted if they did not place (1st, 2nd or 3rd).

4. All categories will be judged prior to the Annual Conference, and awards will be made at the Conference.

5. The following are the categories for the contest:

a. Hunting/Fishing–Hunting/fishing photographs, including hero shots, action, hunting or fishing equipment.

b. Outdoor Action–Outdoor-oriented action photographs, excluding hunting and fishing but including boating, camping, RVs, shooting sports, hiking, skiing, windsurfing, etc.

c. Outdoor Scenic–Scenic photographs of either flora or fauna, landscapes, close-ups, panoramic. These may include people, though the people should be part of the scene, not the subject of the photo.

d. Wildlife–Though the judges may take into consideration unusual aspects of the wildlife subject, such as size of antlers, length of beard and length and girth of fish, primary consideration should be given to the technical photographic aspects and general appeal of the image.

e. People–As the category suggests, the focus is on “people” in the outdoors.

6. Categories “A” through “E” do not exclude photos taken in black-and-white.

7. Photo enhancement is limited to standard editing, such as: color correction, contrast control, filter use and image cropping. Digitally produced photos should not be substantially manipulated

8. All entries must be the member’s original work. If a dispute leads to a challenge, the member must defend that image and prove it is original work. Use of royalty-free photo images of clipart is prohibited. Their use is subject to disciplinary action by the NYSOWA Board of Directors.

9. Judges shall be recruited who preferably are associated with the outdoor industry and have a professional appreciation of the specific challenges of outdoor and wildlife photography. In the absence of judges meeting the criterion, judges with an expertise as photographers or photo editors will be recruited. At least two people must participate as judges, and three is preferable to minimize the possibility of ties. No minimum number of entries must be submitted in a category to validate the judging of that category. First, second and third place prizes must be awarded if at least three entries have been submitted. No honorable mentions will be made.

10. By entering photographs in the competition, the owners agree that NYSOWA has the right to print and publish any award-winning image in New York Outdoors, or an NYSOWA awards publication or other form of promotion unless the member objects in writing when submitting the entries. Unless the copyright owner of a photograph specifically objects in writing, NYSOWA has the right to reproduce winning images for display purposes, including display at venues selected by contest sponsor(s), subject to the approval of the NYSOWA board of directors.

11. Entries should be submitted to Deb Brosen at [email protected].

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Janice M. Keesler Memorial Photo Awards Entry Form

NOTE: THIS ALL-INCLUSIVE FORM MUST ACCOMPANY THE PHOTO SUBMISSION

Name: ____________________________________________________________________

Address___________________________________________________________________

City, State, Zip ___________________________ Phone Number ______________________

Email Address ______________________

Photo Category ___________________________ Photo Identification: ________________________

Submit entries to Deb Brosen: [email protected]

DON’T FORGET:

Proof of payment of your $25 entry fee must be submitted to Deb at the time of submission.
Here is the link for the fee: https://app.joinit.com/o/nysowa/As8opGkcMZccyykYK

DON’T FORGET:

Submissions for both the Janice M. Keesler Memorial Photo Contest and the Excellence in Crafts Awards for writing must be received by the awards administrators by Jan. 15, 2024.

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NYS Outdoor Writers Association

Serving the Great Outdoors Since 1967

NYSOWSA Members: submit now for 2024 EIC, Photo Awards

NYSOWA Excellence in Craft Writing,
Janice M. Keesler Memorial Photo Award Guidelines & Rules

EIC & Photo Contest Rules & Entry Form

Janice M. Keesler Memorial Photo Awards Program Rules

NYSOWA Excellence in Craft Writing, Janice M. Keesler Memorial Photo Award Guidelines & Rules

EIC & Photo Contest Rules & Entry Form

Janice M. Keesler Memorial Photo Awards Program Rules

NYSOWA Excellence in Craft Writing,
Janice M. Keesler Memorial Photo Award Guidelines & Rules